I-9 Audits: Strengthening Your Immigration Compliance Strategies

Course Description:

Are you confident your organization is in full compliance with Federal immigration laws, or are you at risk for being assessed costly fines, or worse, for potential violations?

In an effort to control illegal immigration, in 1986 Congress passed the Immigration Reform and Control Act (IRCA). The IRCA was enacted to legalize approximately three million undocumented immigrants, while at the same time, attempted to deter future undocumented immigration. In order to be in compliance with IRCA’s directives, all U.S. employers must complete a Form I-9 for each employee hired after November 6, 1986.

It is a violation of Federal immigration law for any employer to knowingly hire employees who are not authorized to work in the United States. The Federal Form I-9: Employment Eligibility Verification, is used by employers as a record of their basis for determining eligibility of an employee to work in the U.S. The form is maintained by the employer and made available upon request for inspection by officials of the Department of Homeland Security, The Department of Labor, and the Office of Special Counsel for Immigration Related Unfair Employment Practices.

The ability for employers to virtually review I9 supporting documentation ended on July 31, 2023. It’s important for employers to understand what they’ll need to do to move forward after the deadline. Additionally, a new I9 form was issued on August 1st, 2023.

Why Should You Attend :

The process of completing, storing, and properly disposing of I-9s can be daunting. The current Administration is strongly focused on immigration enforcement, and the changes of your organization being audited are higher than ever. Due to this increased focus, more employers are conducting proactive self-audits of their I-9s and supporting documentation. Additionally, more employers are participating in the Federal E-Verify program, a web-based system that allows business to electronically confirm the eligibility of their employees to work in the United States.

In this informative 90-minute program, you’ll be provided with the information you need to ensure your organization is Form I-9 compliant, understand what constitutes proper documentation, recordkeeping best practices, and methods for conducting self-audits. We will also discuss changes to the I9 that became effective on August 1, 2023 in addition to providing information regarding the expiration on July 31, 2023 of the virtual documentation review that was put in place during the COVID 19 pandemic. You will also learn about the E-Verify process which can assist employers with good faith immigration compliance. Additionally, participation in this webinar will provide you with insight on surviving an external audit best practices to avoid hefty fines and enforcement actions from ICE.

Areas Covered in the Webinar:

• New Form I-9 was released August 1, 2023 & went into effect on November 1, 2023!

• Deadline for virtual inspections of I9 documentation ended July 31, 2023 - what happens next?

• What is Form I-9 and who must comply?

• I9 Documentation verification for remote workers

• Exceptions for completing and retaining Forms I-9

• Employer and employee responsibilities when completing Form I-9

• Common Form I-9 errors

• Procedures for correcting errors & omissions

• Form I-9 retention rules

• Form I-9 Internal and External Audits

• Levels of violations

• Self-audits

• Immigration and Customs Enforcement Audits

• Inspection Notices

• Consequences of non-compliance

• E-Verify system

• I-9 and E-Verify: Know the differences

• E-Verify rules & procedures

• States with current E-Verify laws

• E-Verify self-audits: Key steps

Who Will Benefit:

• Senior Leadership

• Human Resources Directors, Managers & Representatives

• Operations Professionals

• Compliance Professionals

• Recruiting Professionals

• Managers & Supervisors

• Employees

Instructor Profile:

Diane L. Dee, President of Advantage HR Consulting, has over 25 years of experience in the Human Resources arena. Diane’s background includes experience in HR consulting and administration in corporate, government, consulting and pro bono environments. Diane founded Advantage HR Consulting in early 2016. Under Diane’s leadership, Advantage HR provides comprehensive, cost-effective Human Resources solutions for small to mid-sized firms in the greater Chicagoland area. Additionally, Diane conducts webinars on a wide-variety of HR topics for various training firms across the country.

Diane holds a Master Certificate in Human Resources from Cornell University’s School of Industrial and Labor Relations and has attained SPHR, SHRM-SCP, sHRBP and HRPM® certification.

Diane is a member of the National Association of Women Business Owners and the Society for Human Resource Management. Additionally, Diane performs pro bono work through the Taproot Foundation assisting non-profit clients by integrating their Human Resources goals with their corporate strategies.